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Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany’s broad mission of excellence in undergraduate and graduate education, research and public service engages a diverse student body of more than 17,300 students in eight schools and colleges across three campuses.

Located in Albany, New York, New York State’s capital, the University is convenient to Boston, New York City and the Adirondacks.

Job Description:

This position reports to the Director of Campus Recreation.  The Associate Director for Operations works collaboratively with the Associate Director for Programs to aid the Director in developing and managing a comprehensive Campus Recreation program at the University at Albany.  He/she also assist’s the Director by managing, leading, and directing the operational, financial, and personnel functions for the Office of Campus Recreation.

Supervisory Relationships:

• Assistant Director: Facility Operations and Aquatics
• Coordinator: Membership & Personnel
• Graduate Assistants assigned to the Operational Areas
• Functional supervision of Student Staff assigned to the Operational Areas

Facility Operations:

• Through direct supervision of the Assistant Director: Facility Operations and Aquatics, oversee the daily operation of Campus Recreation facility and aquatic spaces and staffing
• Develop, implement, and review operating procedures, policies, and protocols
• Coordinate risk management audit, safety and emergency procedures training, checklists, and drills with the appropriate personnel for the department
• Provide direction and oversight of facility rentals
• Develop, maintain, and review equipment inventory and replacement plan; recommend equipment purchases

Member Services:

• Through direct supervision of the Coordinator: Membership & Personnel, direct all functions of the Member Services area: sales, memberships, lockers, equipment check out; make recommendations for improvement of service delivery to patrons
•  Oversees the inventory control program and monitors all personnel responsible for the inventory in their assigned areas

Fiscal Operations:

• Develops budgetary recommendations and assists with the budget preparation for the department
• Responsible for the operating, preparation, forecasting and monitoring of income and expense budgets as it relates to the department
• Prepare regular written communication such as monthly and annual reports, financial and participation reports, and equipment inventory reports as needed
• Provide direction and oversight in accordance with the mission and goals of the department, division, and university

Marketing:

• Direct the departments marketing and promotion of Campus Recreation facilities, programs and services
• Collaborate with all departmental staff to develop marketing plans for current and new facilities, programs and services
• Coordinate the development and administration of the Campus Recreation Website; in conjunction with departmental staff, oversee the department’s social media program
• Recruit, hire and train marketing student employees and graduate assistants

Human Resources:

• Through direct supervision of the Coordinator: Membership & Personnel, manage the departments Human Resources functions including departmental staffing plans, development, hiring, evaluations, and departmental hiring policies
• Coordinate the student hiring process; oversee the departmental training award, and recognition program

Assessment:

• Coordinate the department’s Assessment efforts
• Create, implement and manage assessment initiatives, including studies of student opinions and satisfaction, in support of the unit’s programs and services
• Provide leadership for the development of learning outcomes and for assessing the outcomes associated with co-curricular programs and activities for the unit

General Duties:

• Assists in establishing and implementing goals and objectives; assists the director in monitoring the department’s strategic plan
• Interacts with Director and staff members regarding topics to help identify opportunities for improvement
• Maintains a positive relationship with other personnel and departments that assist in the development of Campus Recreation programs and services
• Represents the Department of Campus Recreation and The University at Albany on various committees, boards, and associations
• Interacts with students, faculty, and staff for the benefit of carrying out the mission of the department
• Performs related or similar duties as required or assigned

Requirements:

Required:

• Master’s degree in Sports Administration, Recreation, Athletic/Recreation Administration, Physical Education, Business Administration and/or related field from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization
• 3-5 years of relevant and progressive professional experience in facilities management in a full time professional position
• Applicants must address in their applications their ability to work with a culturally diverse population.

Preferred:

• Experience in recreation operations including facility, aquatics, and staff supervision, event planning and scheduling, and risk management in a collegiate recreation setting
• Demonstrated management/ administrative skills including excellent interpersonal, verbal and written communication skills
• Ability to handle multiple tasks with frequent interruptions
• Ability to work both independently with minimal supervision and as a team player
• Excellent organizational and time management skills
• Recreational Sports Association (NIRSA) certified Collegiate Recreational Sports Professional or NIRSA National School of Recreational Sports Management Level 1 and/or 2,
• First Aid, CPR, AED instructor and lifeguard training certifications

Additional Information:

Professional Rank and Salary Range:  Senior Staff Assistant, SL-3, $54,000 – 56,000

Start date:  On or about June 1, 2015

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three years; and disclosures regarding the University’s current campus security policies. The University at Albany’s Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=56299

Application Instructions:

Applicants MUST submit the following documents:

• Resume
• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications

Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Returning Applicants – Login to your U-Albany Careers Account to check your completed application.

Closing date for receipt of applications:  March 12, 2015