Campus OperationsDirector – SutterCountyCenter
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YUBA COMMUNITY COLLEGE DISTRICTOffice of Human Resources, Building 100A, Room 212088 North Beale Road, Marysville, CA 95901Visit our Web Site at: www.yccd.edu/hr
SUTTER COUNTY CENTER / BEALE AFB OUTREACH3301 E Onstott RdYuba City, CA 95991Visit us at: www.yc-scc.yccd.edu
MANAGEMENT VACANCY – CLASSIFIED SUPERVISOR
CAMPUS OPERATIONS DIRECTOR
FINAL FILING DATE: OPEN UNTIL FILLED (First review of applications will begin on Wednesday, July 29, 2015)
LOCATION: SCHEDULED TO BE ASSIGNED TO: SUTTER COUNTY CAMPUSAND BEALE AFB OUTREACH
SALARY: $74,489 – $100,125/YR. (Range 28, Management Salary Schedule)
COMMENCING: As Soon As Possible
Basic Function: Under the direction of the supervising Academic Dean, assist in the management and operations of campus operations, support staff, custodial/maintenance staff, and other related employees at both the Sutter County Center and the Beale Air Force Base Outreach Campus. Coordinate the physical plant maintenance, ensure the security of the center, and coordinate its usage by community college partners and community agencies. Relieve supervising administrative staff of routine administrative details and coordinate communications with staff and the public. Exercise direct supervision over support personnel, evaluate assigned classified staff, and perform other related duties. Process administrative details independently, including preparation of reports, coordination of functions, communication of administrative procedures for the campus, creation of technical and complex documents, and other administrative support duties. Assume responsibility for special projects as assigned.
REQUIRED DIRECTOR OF CAMPUS OPERATIONS AID MANAGEMENT COMPETENCIES• Coordinate the physical plant maintenance, ensure the security of the center, and coordinate itsusage by community college partners and community agencies.• Relieve supervising administrative staff of routine administrative details and coordinate communications with staff and the public.• Exercise direct supervision over support personnel, evaluate assigned classified staff, andperform other related duties.• Process administrative details independently, including preparation of reports, coordination of functions, communication of administrative procedures for the campus, creation of technical and complex documents, and other administrative support duties.• Assume responsibility for special projects as assigned.• The Sutter County Center Campus Operation Director will also work closely with the Colusa Campus Operations Specialist and will be required to work at the Colusa Center from time to time in order to ensure sufficient coverage of and coordination and communication with the Colusa center.• Assume responsibility for the operational services of the center.• Plan, organize, coordinate, inspect and supervise the work of assigned staff at an assigned college campus; assign regular work schedules; train, supervise, and evaluate assigned personnel; participate in interviewing and selecting new employees; assist classified staff in student services in the overall coordination and performance of duties as necessary to assure the smooth operation of the site operations.• Participate in budget planning, preparation and administration including cost estimates for budget recommendations for college budgets; monitor and reconcile campus budget, review reports, and maintain records of expenditures; post expenditures to appropriate accounts; prepare budget transfers; prepare and process purchase requisitions according to approved procedures.• Assume responsibility as the cashier for the campus and manage all weekly deposits, whether tothe main campus or to banking institutions.• Work directly with college partners, community groups and community service programs regarding facility rentals and community events; coordinate building usage with college partners and community groups, overseeing associated calendars, budgets and contracts; secure services for partner and community group activities, i.e. police, technicians, and grounds, and possibly provide on-site supervision of events held at campus facilities; ensure facility use complies with applicable codes and permits (i.e., fire/health codes and noise permits).• Confer with administration, faculty and staff concerning set ups for college, administrative and community events; assure timely cleaning and setting up of equipment for meetings and special events; determine and report dangerous and unsightly conditions to Maintenance and Operations staff and administrators.• Coordinate ADA facility projects and insure accessibility. Participate in the planning and design of maintenance, and scheduled or deferred maintenance projects; develop plans and schedules for on-going and long-range maintenance and short and long-range replacement of equipment; communicate with maintenance staff to resolve unscheduled maintenance problems and requests.• Ensure the security of the center; establish and maintain systems and related reporting in the areas of loss prevention and plant security including alarm systems and special security devices; participate in the development and improvements to campus emergency and contingency plans to ensure responsiveness in emergency situations. Recommend changes necessary to correct deficiencies.• Manage key and card distribution for building access; manage all auto-door and alarm systems; interface with law enforcement agencies as necessary; oversee student security workers and monitor campus safety, reporting hazards and taking corrective measures.• Participate in the coordination of scheduling classes with the main campus; monitor course changes.• Oversee the delivery of campus auxiliary services, including bookstore, safety, and food services; coordinate parking services, one-day permits, and suspension of parking permit enforcement, as needed, with the YCCD Police.• Implement policies and procedures and schedule testing, orientation, and counseling sessions as assigned by the position; oversee assessment and DSP&S testing at the center; coordinate DSP&S services for students as needed.• Assure transmittal of information to facilitate operation of the center; contact staff, faculty and administrative personnel on other campuses to transmit or request information as required.• Act as a key contact for student issues/complaints and make appointments for students to meet with appropriate administration regarding complaints.• Keep accurate and detailed minutes for all assigned campus meetings.• Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:• develop alternative solutions• Work independently and effectively; supervise multiple operations• Establish positive community, staff and student relations• Maintain records and prepare reports• Establish and maintain cooperative and effective working relationships with others• Communicate effectively both orally and in writing• Prioritize, plan and organize work• Meet schedules and time lines• Read, interpret, apply and explain rules, regulations, policies and procedures• Train, supervise and evaluate personnel• Multitask effectively and be detail oriented
MINIMUM QUALIFICATIONS:The successful candidate, by the filing date must have any combination equivalent to a Bachelor’s degree from an accredited institution and one year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment.
DESIRABLE QUALIFICATIONS:• Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, andethnic backgrounds in a community college.• Knowledge of working with HSI (Hispanic Serving Institutions) colleges• Work collegially and collaboratively with diverse constituencies, both internal and external;• Be a strong and articulate proponent of higher education.
* This position is anticipated to be assigned to Sutter County Center and Beal AFB Outreach but may be assigned temporarily or permanently within the District.
WORKING CONDITIONS: Categorically funded positions are contingent upon funding. In accordance to Board Policy, smoking is restricted in many areas of the Yuba Community College District. Woodland Community College is a tobacco free campus.
FOREIGN TRANSCRIPTS: Include a U.S. evaluation and translation. Contact the Human Resourceswebsite for a list of agencies providing foreign transcript services.
EQUAL EMPLOYMENT: Yuba Community College District is an Equal Employment Opportunity Employer and guarantees equal opportunity regardless of race, color, creed, national origin, ancestry, gender, marital status, disability, religious or political affiliation, age or sexual orientation and does not discriminate in its educational programs, in employment nor in any other of its activities.
PRE-EMPLOYMENT REQUIREMENTS: Employment is dependent upon Department of Justice (DOJ) clearance; all fees are the responsibility of the selected candidates and serves the purpose of obtaining a criminal history as authorized by the California Education Code. All prospective employees shall be required to provide verification of TB test.
WORKING CONDITIONS: In accordance to Board Policy, smoking is restricted in many areas of the Yuba Community College District. Woodland Community College is a tobacco free campus.
WORK DAY, WORK WEEK, and WORK YEAR: The District has the right to establish work day, work week, work year; hours of positions within the District may vary.
INTERVIEW: Candidates selected for an interview will be required to visit Yuba Community College Districtat his/her own expense upon a date selected by the District. Meeting minimum qualifications does notguarantee an interview.
BENEFITS/SALARY: The District offers a comprehensive benefits package for employees and dependents, for positions whose FTE is .60 or higher, valued at over $23,000 annually with currently no out of pocket expenses to employees or dependents for medical premiums. The package includes health, dental, vision, two (2) life insurance policies and an Employee Assistance program. Additional benefits include contributions to the Public Employee’s Retirement System (PERS) which is integrated with Social Security OR the State Teacher’s Retirement System (STRS), 457/403b options, 22 vacation days, 3 Administrative days, 3 Non-duty days, 2 Floating Holidays, 12 sick days and 20 holidays.
APPLICATION PROCEDURE AND DEADLINE: First review of applications will begin on Wednesday, July 29, 2015. Applications are available from the Human Resources Office, 2088 North Beale Road, Building 100A, Room 21, Marysville, CA 95901, OR visit the Human Resources web site at: http://apptrkr.com/637736
A complete application packet includes: YCCD Management Application, Resume, Transcripts, Equal Employment Opportunity Statement in a Word Document) and a Cover letter/letter of interest that addresses the required Leadership and Management Competencies, specifically how your experience and professional qualifications have prepared you to serve in this capacity, not to exceed 5 pages. All application materials must be received not later than the final filing date. Application materials may be sent via regular mail, dropped off at one of our various locations, faxed to (530) 741-1017 or emailed to: [email protected]
It is the sole responsibility of the applicant to ensure all application materials are received by the application deadline date. All submitted materials become District property, will not be returned, will not be copied and will be considered for this recruitment only. Incomplete and/or late application packets will not be considered
TIMELINE: Interviews are tentatively scheduled for July/August 2015. Before a candidate is employed with the District, the candidate will be confirmed by the Governing Board; the proposed confirmation date is July/August 2015.
IF YOU REQUIRE REASONABLE ACCOMMODATION TO APPLY FOR THIS POSITION, please contact the Human Resources Office at (530) 741-8765.
EMPLOYMENT INFORMATION1. In the interview, consideration will be given by the Selection Committee to factors other than education andexperience, including, but not limited to, apparent personal development, ability to work with others, initiative, and sensitivity.2. Candidates should not expect official notification of the status of their candidacy until the administration has acted upon the Selection Committee’s recommendation for employment.3. The College reserves the right to investigate past employment records, including contacting former employers.4. The College reserves the right to re-advertise the position or to delay indefinitely the employment of a person for a position if it is deemed that applicants for the position do not constitute an adequate Qualified Applicant Pool.5. As required by the Equal Employment Opportunity Policy of the Yuba Community College District, the Personnel Services and Human Resources Development Office is required to maintain an Equal Employment file which will yield the composition of application flow by ethnic identification, gender and disability. The tear-off tab of the Application Form is provided for this purpose. Completing and returning this form is done on a voluntary basis by the candidate. If returned, the form will be detached from the Application Form and placed in our Applicant Flow File. This information will not be used as part of our recruiting process.6. IMPORTANT: Any misstatements or omissions of material facts in this application or an interview may be cause for dismissal, if employed.
DISTRICT INFORMATIONThe Yuba Community College District spans eight counties and nearly 4,200 square miles of territory in rural, north-central California. Yuba College was established in 1927 as the founding college for the Yuba Community College District. As one of two colleges in the District, Yuba College is located in Marysville, CA in the growing north central valley region just north of Sacramento. The area provides a high quality of life, affordable housing, excellent schools, and a central location with proximity to the Pacific Coast/San Francisco Bay Area; the Sierra-Nevada Mountains; the Feather, American and Sacramento Rivers; Clear Lake and Lake Oroville; two California State Universities in Sacramento and Chico, University of California at Davis, and the capitol in Sacramento. The College is currently addressing and resolving accreditation findings and is seeking strong leadership to successfully guide the college through these challenges.
VISION STATEMENTThe vision of the Yuba Community College District Board of Trustees is to ensure student success by:
• Providing an innovative, world-class learning environment;• Building and maintaining an atmosphere of trust within the college district and with ourcommunities;• Developing and maintaining programs and facilities that best meet the needs of our students andcommunities;• Stewarding resources strategically to meet the diverse needs of our communities and region;• Providing educational, economic, cultural, and civic leadership for our communities and region.